Resource Library: Content Presentation Guidelines



Formatting and proofreading

1. Paragraphs in Resource Library pages are separated by one line devoid of text in lieu of indentations at the start of each paragraph.*
2. Page numbers of original paper-printed text are not preserved or identified.*
3. Endnote or footnote markers within Resource Library essay texts do not use numbers with superscript as is commonly employed in paper-printed texts. In substitution, note numbers within the body of essays are bracketed, e.g., [10]. The footnote numbers in front of the footnotes where they are listed in a row following the essay are however without brackets*
4. Indented text from the original document (usually containing a lengthy quote) is preserved.*
5. Lines are left justified ragged right. *
6. As a substitute for em dashes between words, double plain hyphens are used, e.g. "You are the friend -- the only friend -- who offered to help me".*
7. As a substitute for en dashes between periods of time, a single plain hyphen is used, e.g. "1999 - 2006". This is because some browsers do not recognize en dashes converted from .doc to .htm formats.*
8. A previously published essay from an exhibition catalogue or book is commonly accompanied by images and image captions in the paper-printed version. Unless the copyright holder(s) and Resource Library agree that images will accompany Resource Library online publication, the images and captions accompanying the images are not included with the re-keyed and reprinted essay text in Resource Library. In order to preserve the integrity of the original essay text, figure or catalogue image number references within the essay text are usually preserved. Examples are "...Western paintings (Cat. No. 4)" and "...classes at the Ferrer Center (figs. 23-27)".*
9. When Resource Library used OCR scanner technology to convert paper texts to HTML it strove for a proofreading quality at a level of 99.995% accuracy. This level of accuracy is not however guaranteed.*
10. During the OCR-output proofreading process, apparent misspelled words and grammar errors in original documents are preserved. Proofreading consists of correcting errors generated through the mechanical OCR process itself. In some instances, however, paper text errors are corrected with agreement of the copyright holder*
11. In cases where a prior paper-printed text with multiple pages utilized page-by-page footnotes, footnotes are repositioned to the end of the text.*
12. Titles of newspapers, books, magazines and exhibition titles, are identified in italics, and not by underlining. *



The text presentation conventions followed by * are at the analog to .doc or plain text file conversion level (which may be outsourced through service bureaus or done internally by TFAO or a museum).

In cases where TFAO may utilize a service bureau, the output to TFAO also includes a .pdf file of the source document so that TFAO may conduct a final check of the text conversion provided at the service bureau. This .pdf file is not published -- due to copyright issues concerning embedded images of art objects in the text -- unless expressly permitted by the copyright holder of the source document. For text conversion quantity estimates please see TFAO's report on methods and costs.


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