Resource Library: Submitting Materials
Should I submit text materials?
Resource Library publishes materials with an emphasis on American representational art, seeking now to focus its energy on filling in areas of knowledge not yet extensively covered in the publication, especially knowledge on lesser known historic artists and under-developed topics.
Resource Library has published thousands of articles and essays, including considerable information on many of America's esteemed historic artists and certain topics. For these select artists and extensively covered topics no further information is sought. To determine the amount of information published by Resource Library on an individual historic artist please see Distinguished Artists and for topics the American Representational Art catalogue.
Resource Library may invite nonprofit institutions to submit for online publication:
Texts authored by individuals may be previously published in catalogues, brochures, journals or magazines. Articles and essays not previously published on paper or online may be welcomed for first publication in Resource Library.
Accompanying submission of the above materials by an institutional source, Resource Library welcomes for publication information about the source's mission, history, collection features, scope of operations, street address, phone number and Web address. This institutional information is referred to as "boilerplate" text.
When Resource Library publishes an article or essay relating to an exhibition from an institutional source, Resource Library joins together exhibition-specific text with boilerplate text if there has not previously been published an exhibition-specific text on behalf of the institution. If, however, Resource Library has previously published an article or essay for an institutional source, readers are referred to a sub-index page for the institution. At the time when Resource Library publishes more than one article or essay concerning an institution, editors create as an additional resource for readers a separate sub-index page containing: 1) links to each article and essay concerning that institution or non-profit organization, plus 2) descriptive boilerplate text and image information concerning the institution. For examples of sub-index pages please see institution listings in the Museum index.
A minimum of 650 words solely about the topic of the submission -- excluding boilerplate text -- are required to enable publication. Resource Library does not add the word count describing an institution as part of the 650 word minimum.
Also see Should I submit images? for information on submitting the logo of the institution or an image of the front facade of the institution's exhibition building to help readers identify the building for visitation.
Resource Library may invite individuals not associated with nonprofit organizations to submit for online publication:
A minimum of 650 words solely about the topic of the submission -- excluding text describing the author's biography, address, etc. -- are required to enable publication. We welcome information about authors for publication, however we do not add related word count as part of the 650 word minimum.
Resource Library welcomes an institutional or private source of a scholarly text by a named author to submit a biography containing 100-150 words regarding the author when submitting the scholarly text. The biography enables readers to acquaint themselves with the author's credentials and recent scholarly work. Also, the biography helps readers gauge the depth and quality of the author's scholarship based on provided information. Resource Library inserts the author biography following the article or essay in a special section titled "About the author." Author biographies do not count towards the word count minimum about the topic of the scholarly text submission.
See Should I submit images? for information on submitting optional head and shoulders photos to accompany author biographies, including a sample of a biography and related photo.
Authors published in Resource Library are listed in Traditional Fine Arts Organization (TFAO)'s Authors Index.
Information about previously-published catalogues containing articles and essays
When submitting a scholarly text by a named author, Resource Library welcomes the institutional or private source to submit 100-150 words regarding the catalogue in which the scholarly text was originally published. The information may contain instructions on how copies may be obtained if the catalogue is currently for sale. See Should I submit images? for information on submitting an optional thumbnail photo of the front cover of the catalogue accompanied by a credit line.
Copyright protection and use of submitted materials:
If you are submitting an article or an essay for online publication by a named writer, in an accompanying e-mail please acknowledge that you own, or your institution owns, the copyright to the article or essay. Please also state that you grant, or the institution you represent grants, permission for Resource Library to publish or reprint online the article or essay. We will place your specific copyright notice at your request at the beginning and/or end of the article or essay. Permitted publishing or reprinting will be made only in Resource Library and will not be repurposed. For further information on the relationships between Resource Library, TFAO and third party copyright holders, please see the Acquisition and deselection of content section of the TFAO Free Online Digital Library.
Resource Library underscores to its readers their responsibility under US law to respect copyrights in its User Agreement. TFAO, the publisher of Resource Library, also covers copyright infringement along with plagiarism abuse in a General Resources page within a section on its web site titled Resources for Collectors, Life Long Learners, Students and Teachers of Art History.
Other terms of publication:
Neither Resource Library or TFAO charges readers for access to published materials. No payment is made to copyright owners or any other third parties for materials published by Resource Library. Resource Library does not accept advertising. All materials are published online on a permanent basis, subject to Resource Library's policy on errors and omissions. Please also see how Resource Library differs from paper-printed art publications. Resource Library does not provide to its sources of texts and images paper-printed copies of articles and essays published online. Upon request Resource Library will send an e-mail to a source with directions to the online location of published materials.
When sources submit materials for publication consideration, they must provide contact information for the benefit of readers. Contact information may include e-mail addresses, street addresses, post office box addresses, phone numbers and website URLs. Contact information is published online in the same location as each published article or essay. Resource Library advises readers to contact sources directly concerning questions about published materials and not to contact Resource Library.
How to send materials:
Please send solely by e-mail all texts for publication consideration, including scholarly texts authored by individuals, media releases, checklists, wall panel and label texts, audio tour (e.g. cell phone, MP3 player) scripts, paper-printed magazine articles, gallery guide texts and any other texts. Either use Word [.doc] file attachments or the "copy and paste" method in e-mail submissions. Use as many e-mails as you wish to send the texts.
Please do not send "zipped" or "stuffed" files, .pdf files and Excel [.xls] files. We do not accept those formats. As an exception, you may send by email .pdf files for publication consideration solely containing complete illustrated gallery guides, exhibition brochures or catalogues, with the understanding that the text contained in such .pdf files will not be considered part of the minimum word count required about the topic of the submission.
Please do not send .doc flies that contain both text and images, such as checklists and object labels with accompanying images. Our system is unable to readily separate images from the text.
Please also see guidelines for submitting images.
Send all materials to:
Before sending texts for publication please read:
If you wish for Resource Library to publish, as a .pdf attachment to an article, a complete illustrated gallery guide, exhibition brochure or catalogue, in an accompanying e-mail please acknowledge that you own, or the institution you represent owns, the associated copyright and that permission is granted for online publication of the .pdf file. In the case of .pdf files with both text and images, please be sure that permissions for publication of images are granted as well as those for texts.
Do not submit materials to Resource Library for online publication consideration unless you (or your institutional employer if you are submitting on behalf of an institution) are the sole copyright owner or are confident that you have all related permissions from copyright holders. Please email permissions from all rights owners at the time of your submission.
Resource Library does not publish articles regarding:
Copies of books for review
Resource Library welcomes museums to send complimentary copies of brochures and catalogues for review. Please send an e-mail to us requesting the appropriate postal address. Catalogues and any other materials are not returned without use of SASE.
TFAO's Calendar Update Schedule
TFAO maintains a Calendar Update Schedule (see A-C D-G H-L M-Q R-S T-Z) listing institutional sources from which it methodically requests publicity and scholarly texts relating to exhibits of American representational art. For more information on methodology of TFAO's request system please see National Calendar of Exhibitions.
Submission of exhibition materials from institutions not listed in TFAO's Calendar Update Schedule
For artists and topics not yet extensively covered, Resource Library welcomes institutions not included in the Calendar Update Schedule to submit in-depth exhibition information. The same minimum word requirements required and institutional information welcomed apply as is the case for institutions invited by Resource Library to submit information
Request concerning general media mailing lists
Resource Library receives e-mails on many topics other than exhibitions from institutional and other sources. Examples include publicity releases concerning staff appointments, awards, capital campaigns and building construction. This e-mail volume limits time available to focus on exhibition materials. Because of TFAO's method of learning about upcoming and current exhibits, we request that institutions please remove tfaoi.org from general media mailing lists.
Resource Library usually publishes articles and essays within one month of receipt.
In some instances, TFAO creates an online status sheet relating to the permission process for an individual essay or article by a named author. Links to status sheets are found on TFAO Author Study and Index pages. Each link is indicated by the word "status" in parentheses and follows the name of a considered text relating to an individual author. In addition to text identification information, status sheets may contain edited e-mail correspondence by parties relating to the process from the inception of an inquiry to final correspondence. TFAO edits e-mail correspondence to impair portions containing non-public e-mail addresses and physical addresses, plus private phone numbers as well as verbiage deemed non-essential in its judgment. Online storage of correspondence is part of Resource Library and TFAO environmental protection policies described at How Resource Library differs from paper-printed art publications. Upon request of a correspondent, TFAO will remove his or her e-mail text from a status sheet.
Resource Library believes that appreciation of art is best achieved through viewing of original art works and encourages readers to view first-hand the art referenced in this publication. Resource Library further encourages readers to purchase from institutions and other channels of distribution referenced exhibition catalogues.
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